2018 Procedures

  1. screen-shot-2016-11-12-at-10-38-15-pm

1. Membership Application

In order for your unit to begin competing in the Rocky Mountain Color Guard Association (RMCGA), you must first submit a membership application. This application can be found in the ‘Forms’ section of www.RMCGA.org and needs to be completed every year.

2. Fees and Obligations

  1. Annual Association FeesRefer to the Membership Application for a complete list of fees.** Please note that membership fees are nonrefundable once paid.**
  2. Performance Bond
    For all new guards, there is a one-time $50 performance bond payable with your membership fee. If your unit becomes inactive for 1 season or more, the performance bond must be repaid when your unit becomes active with RMCGA in the future.Units that enter a contest and are either a “no-show” or withdraw after the performance schedule has been published will forfeit their performance bond. In order to compete in another RMCGA contest, the unit must pay $150 to the RMCGA Contest Director. From the funds received, RMCGA will replace the forfeited performance bond with $50 and pay $100 to the affected show sponsor.
  3. Volunteers
    Each unit is required to provide at least two volunteers to help with the WGI Regional and/or State Championships. These volunteers can either work one event or split it between both events.

3. Committees

  1. Review Committee
    Per the membership meeting held May 17, 2015 the Review Committee was dissolved. Videos should be sent to the Chief Judge for review.

4. Contests

  1. Requirements for Entering Contests
    In order to compete in any contest, you must have a current membership application on file, be current on dues, and a performance bond. All units are required to compete within the first three judged contests of the season (not including the Preview show). Exceptions may be made due to an Act of God, as defined in the bylaws. The consequence for not competing within the first three judged contests of the season is performing in exhibition at State Championships. In order to compete at State Championships, each unit must compete in a minimum of three RMCGA competitions (not including the WGI Regional). Novice units have a minimum of only two RMCGA contests to be eligible for State Championships. Each unit must compete in at least one RMCGA competition (not including the WGI Regional) in the same class as entered for the State Championships show. If a unit is located outside the Denver Metro or Colorado Springs area and will not be able to attend the required minimum (three competitions), please submit a written request to the RMCGA Board of Directors for the above requirement to be waived.
  2. Competition Class
    After reading the RMCGA class definitions, determine which class best fits you and your members. The Chief Judge will review all units’ classifications and will notify you if you are found to be in the wrong class. Changes in class must be made in writing to the Contest Director 14 days prior to the contest, subject to the approval of the Board of Directors.
  3. Contest Entry
    Registration for contests is now going to be done through Competition Suite. Only the administrator that is assigned to the unit has the ability to register for shows and make changes.
  4. Preview Show
    All units competing in Regional A and Scholastic A are required to be evaluated prior to their first judged competition. A unit may do this by either attending one of the Preview shows, by sending a video of your performance to the Chief Judge, or by competing in exhibition for your first competition.The evaluation show is intended to make sure that are placed in the appropriate competitive class for the season. Recommendations may be made for a unit to move to a different class, but the decision is ultimately left up to the unit director.Other classes are not required to be evaluated, but may attend the evaluation show if they wish.
  5. Exhibitions
    Any group who is not an active RMCGA member may request to perform in exhibition at any contest. This request must be made in writing to the Contest Director at least three weeks prior to the date requested. Units may perform in exhibition once during a season at no charge. If a unit would like to perform in exhibition more than once, they must be a paid Associate Member of RMCGA.Exhibitions are to be non-judged. If a judged exhibition is requested, the unit must be a fully paid member at the current membership price.

F. Spiel Sheet
A spiel sheet is available online at www.RMCGA.org in the “forms” section. You may fill it out and email it to the Contest Director, fill out a paper version at any contest (located at the announcer table) or submit it electronically through the website. Please print clearly. Our announcer(s) will do everything they can to pronounce things correctly; any help you can give them would be appreciated (ie. pronunciation key). We will keep a copy so you will not need to turn in a new one each week, however if you need to update it, please submit a clean copy via email to the Contest Director the Friday prior to the contest or hand it to the announcer at the contest.

G. Order of Appearance
Order of appearance in a contest will be determined by a random draw within each class.

The Novice class may be moved to a later time in order for them to perform for a larger audience.

Requests for a change in contest order can be submitted to the Contest Director at least 14 days before the contest. The Contest Director will then contact all units from the affected class(es). Schedule changes will only be made if there is a consensus among all competing units in the affected class(es).

Changes in performance times for individual units may occur on the day of a contest only when impacted by an Act of God, as stated in the bylaws. The unit director is responsible for contacting the Contest Director. The contest director will then discuss the request with the other unit(s) in that class to determine if a later performance time will be granted

H. Seeding for State Championships

All units will be seeded for state championships using their most recent competitive score increased by 1.5 points per week till the end of the competitive calendar. The resulting ranking will be used to determine performance order at state championships. Classes with more than six competing units will compete in a preliminary round in reverse order of their seed score, with the unit of the highest seed performing last. The top half of scoring units in that classification will advance on to finals, always taking the middle unit should a class have an odd number of competitors. These units will perform in reverse order based on their preliminary score, with the highest scoring unit performing last. Color guards with identical scores or seeds will randomly be assigned as to which performs first.

I. Judges
There will be a single panel of judges at all regular season contests. If available, a double panel will be will be used for State Championships.

  • Downstairs judges: Equipment and Movement
  • Upstairs judges: Ensemble Analysis, General Effect 1, General Effect 2
  • Floor judge: Timing and Penalties

J. Promotions after Championships:

A. Finals Promotions
Any color guard that attends State Championships and advances to finals from the preliminary competition round may not compete in a lower class the following season. If a color guard must perform in the higher division the following year but is not ready, the director may submit a letter on extenuating circumstances on why this would adversely affect their color guard. The RMCGA Board of Directors may then re-open the review and decide whether the circumstances warrant a reversal of the reclassification. In addition, the color guard may utilize their evaluation for consideration to return to the lower class of competition.
B. Scholastic Regional A Promotions
The top three Scholastic Regional A Class finalists from State Championships will be promoted to the next higher class of competition for the following season. If a color guard is promoted, the director may submit a letter on extenuating circumstances on why this would adversely affect their color guard. The RMCGA Board of Directors may then re-open the review and decide whether the circumstances warrant a reversal of the reclassification. In addition, the color guard may utilize their evaluation for consideration to return to the lower class of competition.

K. Contest Day Information

1. Contest rules
RMCGA contests will be run using Winter Guard International rules. The RMCGA Board of Directors shall rule upon requests for exemption from the Winter Guard International rules.

2. Protests
Any protest regarding a contest will be reviewed by the RMCGA Board of Directors, and will be acted upon accordingly. Protests MUST be filed in writing to the Contest Director or Chief Judge by the Monday following the contest.

3. Check-in
Directors must check in with their ENTIRE unit present. If you need for your unit’s members to be stamped individually, you must have a valid reason for your need, and receive approval from the Contest Director prior to the day of the contest.

Directors will receive a packet at check-in that contains any last minute information for that contest, as well as your 7 wristbands for staff, floor/prop helpers, parent chaperones, and/or bus drivers.

Note: RMCGA will not admit anyone at “no charge” so please distribute the wristbands wisely.

D. Badges
These badges will allow admittance into all RMCGA contests. Badges must be visible at all times. If you do not have your badge at the contest, you will either need to pay admission or use one of your wristbands.

  • Each unit will receive one RMCGA badge for the Unit Director (Band Directors for Scholastic Units will also receive one badge).
  • If your badge is lost, it can be replaced for $25.00.
  • Each unit who has at least one representative at the RMCGA November meeting will begiven one extra badge for the season.Performing members will be admitted into the performance gym with their hand stamp. When available, performing members are required to sit on the back side of the floor. If rear seating is not available, performing members should sit toward the outermost edges of the stands. Leave the front stands and most central stands for paying spectators,

• Units found violating this request may be assessed penalties and possible disqualifications. RMCGA badges will not allow admittance into the Winter Guard International Regional contest.

  1. Floors, Carts and Props
    Props can be unloaded one hour prior to your performance time. If you need more than one hour, please contact the Contest Director.Floors and props are to be stored in the designated prop storage area. For all shows, you must remove all props from the contest site as soon as possible after your performance, unless otherwise noted. This will help to relieve congestion in the prop storage area. Let the contest director know if you would like to refold your floor following the contest.
  2. Equipment/Prop Inspection
    Inspection may happen any time prior to your performance. The rules for inspection as stated in the Winter Guard International Rule Book will be adhered to. Basically, anything that could damage the floor will not be allowed.
  3. Areas within the School
    We need to respect the wishes of the school in order to continue to hold shows at any location. Any unit found violating these rules may be assessed penalties and possible disqualifications.

    • Please do an inspection of your unit’s designated staging area at the end of the day to make sure all trash, equipment and belongings are cleaned up.
    • All food must be eaten in the designated areas.
    • Spinning is not allowed in any hallways or spaces except the designated warm-up areas. This is a safety issue for anyone traveling through the hallways as well as a concern for damage to our host schools. Any unit found violating this item may be assessed penalties and possible disqualification.
  4. Guard Staging Areas
    This is the location where your guard is allowed to put belongings and do minimal stretching. People must be able to pass through your area.
  • All units are asked to vacate their staging area and load up their tarp/props/equipment within 30 minutes of their performance time so the space can be used for later performing units.
  • Your unit must clean up the staging area.
  • If your unit chooses to stay for the remainder of show, you are asked to store belongings in your vehicles. Please advise your members that it is not wise to leave valuables in the staging areas. RMCGA and the host schools cannot be responsible for any losses. Any unit found violating this request may be assessed penalties and possible disqualification.
  1. Sound Check
    Sound check will be allowed 1 hour prior to the contest start time at most contests. Sound checks may be allowed during breaks, however it will NEVER be guaranteed. The volume will be set using the WGI requirement of a decibel meter. The purpose of sound check is to adjust speed and to ensure your music (CD, media device, etc) will play in the RMCGA system.
  2. Warm-up areas
    It is up to the unit director to ensure their unit arrives at warm-up on time. If you do not wish to go to all warm-up locations, please let the Contest Director know. A member of the contest staff will direct you to leave the warm up areas at your scheduled time. Please listen to these individuals, they will be in constant contact with the performance gym and will inform you of any delay of show. If there is a problem, please inform the Contest Director.

K. Critique
Most shows will have a critique afterward. Refer to the show information for critique details. Please contact the Chief Judge if you have any questions.

L. Video Policy
Per the information provided from the WGI conference in Las Vegas, RMCGA will no longer be selling DVDs of unit performances. This is due to copyright laws. If someone chooses to record a unit’s performance and posts it online, they will be held liable for any copyright violations. RMCGA will make announcements at each contest informing the audience of these policies.

M. Photography Policy
Only non-professional cameras will be allowed into the competition area except with permission from the Contest Director. For the safety of the performers, there is a strict NO FLASH policy. Please check to make sure that your flash is off before the contest begins.

  1. Hosting Contests

A. Application Form/Process
If your unit wishes to host a contest, make sure your location fits all the needs of a contest site. You can determine this by reading the Contest Sponsor packet checklist. Fill out an application to sponsor a contest. Once the application has been signed by the unit director and a building supervisor, submit it along with a check for $100.00 (for each show applying for) to the RMCGA Treasurer. Units will be notified by the Contest Director if your unit is awarded a contest.

B. Host Fee
Upon completion of a hosted contest, the sponsoring unit will pay RMCGA the remaining host fee within one week. The remaining host fee will be based on the schedule found in the Contest Sponsor application packet. You may either pay this remaining fee via check or BINGO transfer.

  1. Miscellaneous InformationA. Age-outs and Seniors
    Age-outs and high school seniors will have the opportunity to put a paragraph and picture in the championship program. Additional information will be put on the RMCGA website and the RMCGA Facebook page.

B. Souvenir Selling
Any active RMCGA unit may sell souvenirs at any RMCGA contest. The charge for the space is $25.00 for the entire season. This charge does not include the WGI Regional or State Championships. No items may be sold that will interfere with the host school’s concessions. Units must bring their own tables.

  • Selling at the WGI Regional will be granted through the Regional sponsor.
  • Selling at State Championships will be granted based on RMCGA’s agreement with the venue.

C. Code of Conduct
RMCGA adheres to the WGI Code of Conduct. Each person receiving an RMCGA badge (unit director, judge, contest staff member, etc) will receive a hard copy in which they will be expected to sign each year. If you are found to violate any section of this code, your RMCGA badge will be revoked for the remainder of the season.All unit directors are responsible for the actions of their performers as well as the staff of that organization.

D. Recruitment Policy
RMCGA encourages all high school students to participate in their respective high school winter guard programs. The time for high school participation only exists for one moment in life. There is time to participate with independent programs following graduation. Independent, or mixed school units, will not recruit from high school programs without notification of, and communication with the band director(s). If any situation arises where a high school student, whose high school is an active member of RMCGA, wishes to be involved with an independent unit, the parents, students and instructors should communicate with each other to ascertain the best option for the student. In an effort to foster professional courtesy and communication, the independent units should provide a letter of intent to the high school student’s instructors and band director to adequately inform all involved of the student’s wishes and the independent unit’s intentions. This notification should be made no later than one week after the student attends their first rehearsal of an independent unit.

In the end, it will be the parents, not RMCGA, who will resolve the situation. This practice also needs to be adhered to between independent units as well.

If you have any questions about any information within this document, please contact any member of the RMCGA Board of Directors.

Amy Mooney amyjo2694@yahoo.com

Scot McGiveron scotmcgiveron74@gmail.com
Adam Abraham zeromakana@yahoo.com

www.RMCGA.org

Add a Comment

Your email address will not be published. Required fields are marked *